Many businesses rely on events like trade shows to connect with customers and showcase their products. These events take place across the country, forcing businesses to ship their trade show materials long distances from time to time. There are many costs associated with participating in such events. Hence the need to consider how best to cut costs in trade show shipping to ensure budgetary concerns are met. Here are some ways to achieve this.
Go Tall Not Wide
Trade show shipments can often be done on pallets. It can help to limit costs if you package your items in such a way as to maximize limited palate space. This means organizing them to take up more space vertically than horizontally. Whether using a pallet or crate, be sure to confirm the dimensions with your shipper so you can plan on how best to organize your materials.
Ship What Is Necessary
Chances are you will need certain items to set up your booth. Items such as tables and chairs can often be hired at the event venue. Make consultations with organizers to figure out just what you need to bring along in your trade show shipment and what you can simply hire on site. Shipping such items will often be much costlier than hiring them for the duration of the event. Some event organizers may even offer such amenities free of charge to attract more exhibitors.
Protect Your Valuables
Some displays may require you to take along fairly expensive equipment. It could be expensive products or even computers. Whatever the item, ensure that if it is expensive and delicate, it is well protected. Strong shipping cases are a good way to secure your valuables in transit. They should be customized to keep the contents stable and protected from shocks and vibrations. They should also be lockable to avoid the risk of theft.
Show-To-Show Shipping
Some shippers offer show to show shipping so you can have your materials shipped to the next trade event, rather than back to your offices to be dispatched again. This is often cost-effective and saves time. Work with a shipper that can also offer storage facilities as this can help where the event dates are well spaced. Most shippers that accommodate such arrangements will provide less than truckload shipping. This kind of trade show shipment will allow the client to pay for just the amount of space their shipment will take in the truck, offering good cost savings.